TITLE

Administrative Assistant

 

DEPARTMENT

Operations

 

REPORTS TO  

Director of Operations

 

HOW TO APPLY

Please submit a resume and cover letter to jobs@hypothesisgroup.com.

Job Summary

The Administrative Assistant is responsible for providing administrative office support in all aspects of operations including fulfilling day-to-day office and employee needs, supporting the Director of Operations, maintaining supplies and equipment, troubleshooting IT issues, and assisting all departments on an as-needed basis. 

 

Qualifications

The successful candidate will be extremely organized, proactive, reliable, flexible, a strong communicator, able to multi-task, and able to get along with the diverse mix of personalities and styles within our Company. Minimum 2-3 years’ experience in a similar position. Computer proficiency required including Word, Excel, Outlook, and internet. Minimum 2 year Associate Degree required; Bachelor’s Degree preferred. 

 

Specific Job Duties

  • Provide administrative support to the Director of Operations
  • Fulfill day-to-day office administration needs to ensure a smooth and efficient working environment for all employees, including:
    • Answering phones
    • Sort and distribute incoming mail/ handle outgoing mail, arrange for package and messenger deliveries
    • Ensure that supplies and materials are adequately stocked and replenished on a daily basis
    • Greet guests
    • Schedule meetings
    • Coordinate with IT Consultant to troubleshoot IT issues
    • Assist with employee needs and requests
    • Maintain office equipment
    • Ensure a clean and organized working environment on a daily basis, including light cleaning and straightening up throughout the day
  • Perform general clerical functions such as word processing, scheduling, file maintenance, copying, scanning, and data entry
  • Assist with human resource functions such as setting up new hires , processing out departing employees, maintaining employee files, planning and coordinating company-sponsored events
  • Assist Accounting Department on an as-needed basis

 

Compensation

$15-$20/hour DOE